PN01090 - Privacy Notice: Sparks
Each Service at CERN is responsible for compiling its own Privacy Notice(s) regarding the data it processes as a controller.
This Privacy Notice is part of CERN's Layered Privacy Notice and details the processing that is unique to this Service. It does not address:
- processing by other services on which this Service may rely and which have their own Privacy Notice,
- processing activities carried out by this Service as a processor on behalf of other services, as processing services are not obliged to document their processing activities.
Personal Data we process
The personal data we have, and how it's used:
| Personal Data | Purpose | Basis - Explanation | Source |
|---|---|---|---|
| Name | To identify you and to handle your request | Consent | You |
| E-mail address | To contact you, to send you the materials for your event | Consent | You |
| Webcast location (= name of organisation you are representing) | To handle your request to publish partner events on Sparks website | Consent | You |
| Type of organisation | To publish partner events on Sparks website | Consent | You |
| City and State/Province of the webcast location | To publish partner events on Sparks website | Consent | You |
| Country | To publish partner events on Sparks website | Consent | You |
| Delayed webcast viewing | to know when you intend to host your event | Consent | You |
| Title, date and time of the event you participate in | To send you the link for the correct event | Consent | You |
| Number of attendees | For statistics | Consent | You |
| How did you hear about Sparks webcast? | To understand which network our partners belong to | Consent | You |
| Is there anything else you would like us to know? | To answer any questions or concerns you might have | Consent | You |
Personal Data we keep
The personal data we store, for how long and why:
| Personal Data | Retention Period | Purpose |
|---|---|---|
| all data above | 6 months after the event | To organise the event, to handle your request, for any follow-up after the event, to anonymise data |
| Your name, e-mail address, the title, date and time of the event you participate in | 1 year maximum after the end of the event | To address, identify and contact you in case of any problem associated with your participation in the event. To inform you of next year's event |
| Webcast location, Type of organisation, City and State/Province of the webcast location, Country (in anonymised form) | Unlimited | For communication on our web site, to keep records of participation, to establish statistics |
| Number of attendees, Delayed webcast viewing (in anonymised form) | Unlimited | For statistics, to understand how the event performed |
| How did you hear about Sparks (in anonymised form) | Unlimited | For statistics and to improve our communication channels |
| Is there anything else you would like us to know? (in anonymised form) | Unlimited | To improve the event in the future |
Who at CERN has access
In addition to yourself, personal data collected by this Service is accessible by the following services, teams or individuals at CERN:
| Personal Data | Who | Purpose |
|---|---|---|
| All data above | Sparks Event coordination team | To organise the event, to handle your request, for any follow-up after the event, to anonymise data |
| All data above | Indico and DFS services of IT department | To store your date, for IT troubleshooting and support, if required |
Personal Data we may transfer to others
Personal data we share with entities or individuals outside the Organization:
| Personal Data | 3rd Parties | Purpose |
|---|---|---|
| Webcast location, Type of organisation, City and State/Province of the webcast location, Country (in anonymised form) | General Public | To communicate and advertise the Sparks event on our web site and in other relevant media |
For more detailed information about personal data and privacy please refer to the Data Privacy web site .
For questions regarding this Privacy Notice, please contact this Service.
For questions regarding personal data and privacy please contact the Office of Data Privacy .
To request to exercise data subject rights please fill and submit the following online form.
This Privacy Notice is subject to revision.
Last revision: 19-07-2021 11:30:39